Skip to main content

Privacy Policy

Last updated: August 2026

This Privacy Policy explains how ProfilePort ("ProfilePort", "we", "us", or "our") collects, uses, stores, and protects information when you create and manage an account, create profiles, use our platform services, or interact with our websites and services.

ProfilePort is an account and profile-management platform that allows users to create, manage, verify, and submit profiles to selected publication destinations.

ProfilePort itself does not operate as a public advertising marketplace. Profiles created through ProfilePort become publicly visible only on the specific publication destinations selected by the user or account owner. Each publication destination may have its own privacy policy governing visitors and publicly displayed content.

By using ProfilePort, you acknowledge and agree to the practices described in this Privacy Policy.

Information We Collect

We collect information necessary to provide, maintain, secure, and improve our services.

Account Information

When you create an account, we may collect information including:

  • Email address
  • Account credentials
  • Name or display information you provide
  • Account preferences
  • Profile management information
  • Communication preferences

If you choose to register or sign in using a third-party authentication provider such as Google, we may receive basic account information provided by that provider, including:

  • Email address
  • Name
  • Account identifier
  • Profile information permitted by your provider settings

We never receive or store your third-party account password.

Profile Information

When you create or manage profiles through ProfilePort, we may collect information you choose to provide, including:

  • Profile details
  • Descriptions
  • Images and media
  • Location information
  • Contact information intended for publication
  • Availability information
  • Service information
  • Verification information
  • Other profile attributes required for publication or platform functionality

You control which publication destinations receive your profile submissions.

Verification Documents

If you submit documents for identity verification, profile verification, or compliance purposes:

  • Documents are stored securely.
  • Documents are accessible only to authorized personnel and systems.
  • Documents are never publicly displayed.
  • Documents are used only for verification, fraud prevention, security, and legal compliance purposes.

Verification documents may be retained for as long as necessary to satisfy legal, security, dispute-resolution, or regulatory requirements.

Technical Information

We automatically collect certain technical information when you use our services, including:

  • IP address
  • Browser type
  • Device information
  • Operating system
  • Login activity
  • Security events
  • Pages visited
  • Usage information

This information helps us maintain security, prevent abuse, troubleshoot problems, and improve platform performance.

Cookies and Similar Technologies

ProfilePort uses cookies and similar technologies to:

  • Keep users securely signed in
  • Maintain authentication sessions
  • Remember preferences
  • Improve security
  • Understand platform usage

For more information, please review our Cookie Policy.

How We Use Your Information

We may use your information to:

  • Create and manage your account
  • Provide platform services
  • Process profile creation and publication requests
  • Verify identity and prevent fraud
  • Maintain account security
  • Respond to support requests
  • Send important service-related notifications
  • Improve our platform and user experience
  • Detect misuse, abuse, or security threats
  • Comply with legal obligations

We do not sell, rent, or trade personal information to third parties.

Profile Publication and Sharing

ProfilePort allows users to submit profiles to selected publication destinations.

When you submit a profile for publication:

  • Only the information associated with that approved submission is shared.
  • Your private account information is not published.
  • Your billing information is never published.
  • Your verification documents are never published.

Information that you choose to publish through a Publication Destination may become publicly available.

Publicly available profile information may be:

  • Viewed by visitors
  • Indexed by search engines
  • Cached by search engines or third-party services
  • Stored by external systems beyond our direct control

Removing information from ProfilePort or a Publication Destination may not immediately remove previously indexed or cached copies from external services.

Legal Basis for Processing

Depending on your location and applicable laws, ProfilePort processes personal information based on one or more of the following legal grounds:

  • Providing requested services and fulfilling contractual obligations
  • Your consent where required
  • Legitimate business interests such as security, fraud prevention, and platform improvement
  • Compliance with legal obligations

Where consent is the legal basis for processing, you may withdraw consent where applicable.

Third-Party Service Providers

We use trusted third-party service providers to help operate our platform, including services related to:

  • Hosting infrastructure
  • Database management
  • Authentication
  • Storage
  • Security monitoring
  • Email and communication services
  • Analytics and performance monitoring

These providers process information only as necessary to provide their services and are expected to maintain appropriate security measures.

International Data Transfers

ProfilePort operates globally and may process information in countries other than your own.

Where personal information is transferred internationally, we take reasonable steps to ensure appropriate safeguards are applied in accordance with applicable privacy laws.

Data Security

We implement reasonable technical and organizational measures designed to protect your information from:

  • Unauthorized access
  • Loss
  • Misuse
  • Alteration
  • Disclosure

These measures include access controls, authentication protection, secure storage practices, and monitoring procedures.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

Data Retention

We retain personal information only for as long as necessary to:

  • Provide our services
  • Maintain account functionality
  • Fulfill legal obligations
  • Resolve disputes
  • Enforce agreements
  • Prevent fraud and abuse

When information is no longer required, we may securely delete or anonymize it.

Some records, including financial, security, verification, or legal records, may need to be retained after account closure where required by law or legitimate business needs.

Account Deletion

You may request closure or deletion of your account through available account controls or by contacting us.

When an account deletion request is made:

  • We may verify your identity before processing the request.
  • Certain information may be retained where legally required.
  • Public content submitted to Publication Destinations may require separate removal requests depending on the destination.

Your Privacy Rights

Depending on your location and applicable privacy laws, you may have rights including:

  • Accessing your personal information
  • Correcting inaccurate information
  • Requesting deletion of your information
  • Requesting a copy of your data
  • Restricting certain processing activities
  • Objecting to certain processing activities
  • Withdrawing consent where applicable

To exercise your rights, please contact us through our Contact page.

Children's Privacy

ProfilePort services are intended only for adults.

You must be at least 18 years old, or the minimum legal age required in your jurisdiction, to create an account or use our services.

We do not knowingly collect personal information from individuals below the applicable legal age.

If we become aware that information from a person below the required age has been collected, we will take appropriate steps to remove it.

Fraud Prevention and Security Monitoring

We may use collected information to:

  • Detect suspicious activity
  • Prevent unauthorized access
  • Investigate abuse
  • Protect users and the platform
  • Maintain system integrity

Security-related information may be shared with authorized providers or authorities where legally required.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Changes to our services
  • Legal requirements
  • Security improvements
  • Operational changes

The latest version will always be available on this page.

The effective date at the top of this page indicates when this Privacy Policy was last updated.

Contact Us

If you have questions about this Privacy Policy, privacy practices, or your personal information rights, please contact us through our Contact page.